Summary/Objective

To plan, direct and perform clerical duties in the operation of a high school student accounts office, adhering to school policies and cash handling procedures.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

1. General knowledge of student information systems
2. Responds to all internal and external customers, as it relates to the position, in a prompt, efficient, friendly, and patient manner
3. Plans, supervises and directs all bookstore activities and student activity deposits
4. Assumes responsibility for receiving, identifying, issuing, collecting and taking inventory of all textbooks and supplies
5. Keeps accurate records and ledgers and is responsible for all receipts including preparing a variety of reports
6. Inputs and updates a variety of information into the computer
7. Monitors handling of monies from extracurricular and student activities and fund-raising projects for all schools including preparing and depositing cash deposits
8. Balances cash register
9. Prepares a variety of reports
10. Requisitions, receives, stocks/stores, sells and accounts for all bookstore supplies; checks purchase orders and invoices; handles and accounts for the sales of such items as yearbooks, caps and gowns, rings and game and other activity tickets
11. Prepares cash boxes for use at extracurricular events and athletics
12. Maintains knowledge of and adheres to all policies, regulations, and rules
13. Performs related duties as assigned in a safe and prudent manner

Other Duties

This job description is not a comprehensive listing of duties, responsibilities, or activities that are required of the employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.

Competencies

1. Excellent written and verbal communication skills
2. Ability to maintain a high level of confidentiality
3. Proficiency in using Microsoft Office Suite software programs and other programs as it relates to the position
4. Ability to operate most standard office equipment

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a school environment. 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

1. Regularly required to talk or hear
2. Regularly required to sit, type and focus on a computer screen for long periods of time
3. Regularly required to stand and walk
4. Occasionally required to lift and/or move up to 10 pounds
5. Occasionally required to assist with the set-up of meetings, training classes, and events

Position Type/Expected Hours of Work

At-Will Notice of Employment does not provide a guarantee of a particular schedule of work or a minimum number of days or hours.

This is an 11-month, 40-hour per week position. This position is eligible for medical benefits. The employee will work ten hours per day Monday through Thursday during core business hours.  Extended work hours to meet deadlines may occasionally be required.

Required Education and Experience

1. High School Diploma or equivalent
2. Satisfactory criminal background check

Preferred Education and Experience

Two or more years’ experience handling financial transactions.

Required Certifications/Licenses

None

Work Authorization/Security Clearance

Must be able to pass a criminal background check and obtain a Fingerprint Clearance Card with an IVP number through the Arizona Department of Public Safety.