Summary/Objective

The Benefits and Well-being Coordinator plays a vital role in fostering a healthy and supportive environment for all employees within the school district. The incumbent will proactively engage with employees throughout the district, providing well-being support services and connections to employee benefits and resources; work in collaboration with the HR manager to research, develop and implement wellness strategies with employee input; serve as the liaison between employees and benefits administrators; coordinate and provide ongoing training and resources with regard to district-provided benefits; serve as the workers’ compensation liaison and a member of the safety committee. The coordinator works collaboratively with various departments to ensure the effective delivery of benefits and wellness services.

 

Please Note: Hourly rate and upward reclassification of position from Specialist to Coordinator pending Governing Board review.

 

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

 

1. Respond to all internal and external customers, as it relates to position, in a prompt, efficient, friendly, and patient manner.
2. Provide specialized support to employees in the areas of benefits and health insurance utilization, wellness, and safety.
3. Consult with and provide benefits, wellness, and safety training on a regular basis to staff throughout the district.
4. Work in collaboration with others to ensure the district is offering benefits and programs that are current, competitive, and in compliance with all applicable laws, codes, rules and regulations including compliance with the Affordable Care Act (ACA) and Americans with Disabilities Act (ADA).
5. Assist employees with benefits-related inquiries and issues.
6. Provide assistance to the HR Manager II, as requested, utilizing a broad knowledge of institutional human resources policies, practices, and procedures and thorough knowledge of the employee benefits.
7. Maintain thorough knowledge of government legislation and socioeconomic trends related to employee benefits and wellness programs.
8. Establish and maintain relationships with benefits providers; serve as the liaison between providers and employees to investigate discrepancies and provide information in non-routine situations. Provide vendors appropriate documentation for life, pension, and disability benefits claims and/or litigation.
9. Monitor benefits administration to maintain consistency in application, minimize potential liability, and ensure compliance with federal and state legislation.
10. Provide benefit and wellness training to new hire employees and employees newly eligible for insurance benefit plans, retirement, and employee leave in New Hire Orientation.
11. Monitor and audit benefits and retirement plans, wellness incentives, employee leave and Family Medical Leave Act (FMLA), and Americans with Disabilities Act (ADA) accommodations.
12. Assist with insurance bill reconciliation, COBRA, ineligibility and eligibility reports, health savings accounts, flex spending accounts, health reimbursement accounts, and all other employee benefits plans.
13. Participate in District committees and meetings to represent the interests of employee health, safety and wellness.
14. Develop, implement, and manage safety programs in accordance with ADASH and OSHA.
15. Develop and implement procedures for identifying and controlling workplace hazards.
16. Perform tasks and record keeping relative to Workers’ Compensation.
17. May assist other human resources coordinators, on occasion.
18. Maintain knowledge of and adhere to all policies, regulations and rules.
19. Perform related duties as assigned in a safe and prudent manner.

 

Other Duties

This job description is not a comprehensive listing of duties, responsibilities, or activities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

 

Competencies

1. Ability to effectively provide information to others, in a way they will understand, by telephone, in written form, e-mail, or in person
2. Ability to develop constructive and cooperative working relationships with others, and maintain them over time
3. Ability to observe, receive, and otherwise obtain information from all relevant sources
4. Ability to analyze information and evaluate results to choose the best solution and solve problems
5. Ability to use relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards
6. Ability to organize work and complete tasks with high-attention to detail
7. Working understanding of human resource principles, practices and procedures
8. Ability to maintain a high level of confidentiality
9. Ability to establish priorities and self-initiate
10. Ability to function well in a high-paced and, at times, stressful environment
11. High level of proficiency in using software programs and platforms used to carry out day-to-day responsibilities of the position
12. Ability to operate most standard office equipment

 

Supervisory Responsibility

This position has no supervisory responsibilities.

 

Work Environment

The incumbent will work in a professional office environment in the district office of Kingman Unified School District #20. Frequent travel to school campuses and occasional travel to conferences is required. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

1. Constantly communicate with others to exchange information.
2. Constantly remain in a stationary position, often sitting for prolonged periods.
3. Constantly use repeat motions that may include the wrists, hands and/or fingers.
4. Constantly move about to accomplish tasks, to include travelling to other campuses.
5. Occasionally lift and/or move up to 20 pounds.
6. Occasionally set-up meetings, training classes and event booths.

 

Position Type/Expected Hours of Work

This is a 12-month, 40-hour per week position. Extended work hours to meet deadlines may occasionally be required.

 

Required Education and Experience

High school diploma or equivalent and three or more years of experience in human resources or benefits administration, or five or more years of progressively responsible experience in a professional office environment, or any similar combination of education and experience.

 

Preferred Education and Experience

1. Professional benefits, wellness, risk, or safety experience
2. Human Resource or law office experience
3. Associate’s or more advanced degree in human resources or related field
4. Professional in Human Resources (PHR) or SHRM Certified Professional (SHRM-CP) credential

 

Required Certifications/Licenses

Valid driver’s license

 

Special Requirements

Provide acceptable driving history at no cost to the the District.

Must possess a valid driver's license for operation of motor vehicles on Arizona roads at the start of employment and maintain said license while employed in this position.

 

Work Authorization/Security Clearance

Must be able to pass a criminal background check and obtain a Fingerprint Clearance Card with an IVP number through the Arizona Department of Public Safety.